SJCS Policies

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127 E. Broadway Street
Shelbyville, IN 46176

317.398.4202

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Admission Policy

Admission and Wait List for Preschool through Grades 5

POLICY STATEMENT

In order to ensure an orderly and equitable admission for children to St. Joseph Catholic School (hereinafter referenced as the “School”), this policy and procedures is adopted and shall be periodically revised to allow for improvement based on the changing needs of parish membership, demographic trends and/or other pertinent factors. Once recommended by the School Commission and ratified by the Pastor, revisions of this policy shall supersede any prior admission policy of the School.

  • A. Primary Goal – Catholic Education
    The primary goal of the School is to provide a Catholic education to the children in the Parish in accordance with the mission statement of the School, archdiocesan policies, curriculum and guidelines. Therefore, all students once admitted are required to participate in religion classes and liturgies and otherwise conform to the religious expectations of the School.
  • B. Accommodation of Students with Special Needs
    The School strives to accommodate students with physical, emotional, social, or learning challenges. However, families must fully disclose the nature and known extent of such challenges at the time of registration. The School has limited resources to meet certain challenges and may recommend educational alternatives that may better serve the needs of some students.
  • C. Parishioner Status
    Regular attendance at mass and faithful and consistent stewardship of Time, Talent, and Treasure (financial support) to the Parish will be expected by Catholic families of students attending or wishing to attend the School. Parishioners are expected to contribute to the support of the parish through weekly church envelopes.
  • D. Financial Aid and Responsibility
    It is a goal of the School and Parish to provide financial support to economically disadvantaged parish families to the fullest extent possible. However, all School families must assume responsibility for paying the agreed-upon tuition charges in full and on time as prescribed by the School. Families of students who are not of the Catholic Faith will be expected to assume their portion of the financial responsibility for the education provided through an increased tuition rate, since they do not participate in the investment (subsidy) received by School from the contributions of parishioners.
  • E. Agree to Abide by the School Rules
    Upon admission all parents and students agree to abide by the policies and rules of the School as specified in the School Handbook.
  • F. Non-Discrimination
    The School Commission, Administration and Pastor establish policies for admission of Catholic and non-Catholic students in alignment with archdiocesan policies. Catholic Schools administered under the authority of the Archdiocese of Indianapolis comply with those constitutional and statutory provisions as may be specifically applicable to the schools which prohibit discrimination on the basis of race, color, sex, age, disability, or national origin in the administration of their educational, personnel, admissions, financial aid, athletic and other school administered programs. This policy does not conflict with the priority given to Catholics for admission as students. This policy also does not preclude the ability of the school to undertake and/or enforce appropriate actions with respect to students who publicly advocate any practices or doctrines, which are inconsistent with the religious tenets of the Catholic faith. Catholic schools have not been, nor shall they become, havens for those wishing to avoid social problems confronting them in the public sector.

ADMISSION SELECTION PROCEDURES

Beginning with the spring registration date each year, without exception, students registering for preschool who are at age 3 or 4; or for kindergarten, who are age 5 by August 1 of the school year for which they are registering will be eligible for consideration for admission. For grades 1 through 5, students will be eligible for consideration for admission based on proof of successful completion of the previous grade. Eligible students will be selected and placed in the school based on the maximum capacity of classrooms as set by the School Commission according to the following categories in order of preference:

  1. Current students of the School.
  2. Catholic children of parishioners who are siblings of students attending the School in the
    current school year.
  3. Catholic children of parishioners who are siblings of a graduate of the School.
  4. Catholic children of recently enrolled parishioners.
  5. Catholic children of non-parishioners who are siblings of students attending the School in
    the current school year.
  6. Catholic children of non-parishioners who are siblings of a graduate of the School.
  7. Catholic children of non-parishioners.
  8. Non-Catholic children.

Within categories numbered 1 through 4 above, priority will be given according to the parish registration date of any family deemed to be a “parishioner”. Within categories numbered 5 through 8 above, priority will be given according to the date of the School admission application.

For any student selected for the incoming class, his or her Catholic siblings will be placed in category #2 or #5 above for the school year for which they are registering depending on parishioner status.

WAIT LIST

Students not selected for admission to the School will automatically be placed on a wait list. If an opening becomes available, students on the wait list will be given priority for those openings in the same order of preference as detailed in the Admissions Selection Procedures above.

TRANSFER STUDENTS

Students in good standing from another school will be considered for transfer admission after the
following has been accomplished:

  1. Enrollment/Admission forms are completed.
  2. A conference with the principal, parents and student has been held to discuss the goals, religious mission, and expectations of the School.
  3. If requested, the parents have provided a written statement indicating their reasons for seeking enrollment for their child in the School.
  4. Previous educational records have been supplied to the School including, if available and applicable: current grade transcript or report card, most recent standardized testing results, Individualized Education Plan (IEP), Service Plan, Section 504 Plan, or Individual Catholic Education Plan (ICEP).
  5. If appropriate records are not available or if there are other educational concerns, the principal may require entrance testing of the child and direct consultation with the previous school to determine appropriate educational placement before admission is granted.
  6. Updated immunization records have been received.
  7. NOTE: Catholic schools support the disciplinary decisions of other schools. Therefore, a student expelled from another private or public school may not be considered for enrollment until one year after the expulsion date and then only at the discretion of the Principal in consultation with the Pastor.

If the Principal determines through the above procedures that the family and student have philosophies, educational goals and levels of preparation that are compatible with the religious mission and educational programs offered by the School, and that the student is likely to be successful in the Catholic educational setting, and an opening exits; the student may be admitted either on a probationary basis or without restriction. Prioritization of placement of applicants for transfer will occur in the same order and by the same criteria as defined in the Admission Selection Procedures above.

Spring 2011

Discipline Policy

Discipline Policy

Expectations:
All students are expected to:
1.     Show respect to others and our school.
2.    Contribute to the learning environment.
3.    Follow classroom procedures.

The Archdiocese of Indianapolis fosters Christ-like behavior at all ages.  The following skills were demonstrated by Christ and are instrumental in being productive citizens who know, love, and serve God:
•    Self-awareness and self-management skills that lead to healthy decision-making (The student is ready to learn.)
•    Social awareness and interpersonal skills to establish and maintain positive relationships (The student supports the learning of others.)
Students in Kindergarten through grade 5 will receive one of the following on each of the subjects listed on the report card:
•    M = Meets expectations
•    N = Needs improvement

Serious acts that may involve suspension or expulsion as listed on page 3 under “Suspensions/Expulsions”.

Respect for Others
As members of a Catholic community striving to nurture a truly Christian atmosphere at St. Joseph School, all students and adults will treat each other with mutual respect and kindness, following Christ as their example.  This is an important part of our mission and is reflected in our St. Joseph School Pledge which every child hears on a daily basis.
Because of our overwhelming concern about the amount of bullying, teasing, and harassment that occurs in a school environment and the desire to create an environment that is free from all forms of intimidation, we have created a special policy concerning bullying.  The purpose of this policy is to provide a comprehensive, universally understood definition of bullying behavior and to outline strategies for all members of our school community to combat social, emotional, physical, and all other forms of intimidation.

Bullying policy
Bullying usually has four features:
1.    It is deliberate, hurtful behavior.
2.    It is repeated.
3.    It is difficult for those being bullied to defend themselves.
4.    It is direct or indirect.

There are four main types of bullying:
1.     Physical:  punching, poking, biting, hair-pulling, hitting, kicking, taking belongings.
2.    Verbal or written:  name-calling, teasing, insulting, racial remarks, gossip.
3.    Emotional: spreading nasty stories, excluding from groups, humiliating, manipulating friendships.
4.    Sexual Harassment:  physical, verbal, or emotional.

Threat Assessment Protocol
Any students, parent, guardian, or school staff member, upon receiving information that a person is threatening to commit an act of violence shall follow this protocol:
•    Assume the threat is serious.
•    Report the threat to the school administrator.
•    Be available and cooperative in providing a statement of information, with the understanding that the information source will remain anonymous to the greatest extent possible.
•    Immediately remove the person making the threat from the classroom and take him/her to the school office.
•    Notify law enforcement officials if necessary.
•    Provide written statements regarding the threat of violence.

Bullying will not be tolerated at St. Joseph Catholic School and will result in disciplinary action.

This applies when a student is:
•    On the school or parish grounds, immediately before or during school hours, immediately after school hours or at any time when the school or church is being used by a school group (for example, sporting events, PTO performances, etc.)
•    Off school grounds at a school activity, function or event
•    Traveling to or from school or a school activity, function or event
•    Using property or equipment provided by the school or parish.

Consequences may include:
•    In school suspension
•    Out of school suspension
•    Parent shadowing
•    Loss of privileges
•    Student contracts
•    Expulsion
•    Restitution
•    Other (to be determined by the Discipline Board)

Suspension/Expulsion (Serious Acts)
In addition to the school’s discipline policy, students and parents must be aware that certain acts could lead to long term suspension or permanent expulsion from school.  It is not necessary that a student be suspended before he/she is expelled.  The following acts are considered to be serious and therefore may result in suspension or expulsion:
•    Extreme vandalism or destroying of school and church property, or property belonging to others.
•    Bringing to school any implement with the intent to frighten or cause danger to the student or others.
•    Leaving school grounds without permission.
•    Behaving in such a manner as to cause serious injury to another person.
•    Deliberate and intentional profanity, or criticism and severe disrespect, verbal, written, or sent, of school personnel or students.
•    Threats, harassments and bullying, physical, verbal written or sent.  This includes deliberate shunning of students, which is a form of bullying.
•    Stealing of school property or property of others.
•    Any other incident deemed to be serious by the school.
Missing school due to disciplinary reasons is considered an unexcused absence.  Students are given no credit for homework, projects, tests, etc., on these days.

Due Process:
We commit ourselves to a notice and a hearing in all major discipline situations.  In cases of suspension or expulsion the following will happen before the child is sent home, except in cases of extreme emergency:
1.     The principal will study the problem.
2.    The student will be told what rule is broken.
3.    The student will be given a chance to be heard and explain the behavior.
4.    Parents will be notified and asked to come to school within a given time for a conference.
The principal is the final recourse in all disciplinary situations and may waive any disciplinary rule for just cause at discretion.  The principal and teachers have the right to search and seize students’ property if reasonable cause exists.

Attendance/Tardy Policies

Attendance/Tardy Policies

(revised July 2014)

Enrolling a child at St. Joseph School indicates a family’s strong commitment to the education of that child.  Foremost in the educational process is the child’s presence in class from the beginning to the end of the school day.  St. Joseph School follows the requirements of the State of Indiana regarding school attendance.  This state requires that a school year consists of 180 days.  To maintain our state accreditation, expected attendance requirements set by the Indiana Department of Education for our school must also be met.  The following attendance policies have been adopted to ensure that St. Joseph will meet the requirements of the Department of Education, and most importantly, provide a structured, uninterrupted learning environment that supports a curriculum where lessons are interrelated and built upon each day.

Tardy Policy
Punctuality is an important habit to cultivate.  Students should be in the classroom and in their seats when class is ready to begin.  A student is considered tardy if he/she arrives after the morning bell at 7:45 a.m.  Tardies will be considered “excused” for the following reasons:
➢    Illness
➢    Family emergency
➢    Unforeseen weather/road conditions
➢    Medical/Dental appointments (Parents and students need to present a medical/dental form to verify the appointment.)
Upon arrival at school, the adult accompanying the student must sign the student in at the office.  If the parent fails to sign his/her child in at the office, one of the office personnel will call the parent the first time this happens.  Failure to comply with this policy may result in your child’s dismissal from St. Joseph School.

Attendance Policy
Students must be present in order to learn.  Some absences are unavoidable.  Parents are asked to follow these procedures whenever their child is absent.
➢    Call the school office (398-4202) by 8:00 a.m. on each day of your child’s absence stating the reason for the absence.  Arrangements may be made at that time to pick up your child’s work in the office at the end of the day.  An excused absence will be noted on the child’s permanent record when the parents make contact with the school office.  An unexcused absence will be noted on the child’s permanent record in the event that the parent does not contact the office.
➢    An absence of three (3) consecutive days or more requires a note from the child’s doctor.
➢    If a student is absent more than a total of eight (8) days during the course of the year, a doctor’s excuse is needed for each additional absence.
➢    If an extended absence due to illness is anticipated, the parents should notify the principal.
➢    Failure to comply with this policy may result in your child’s dismissal from St. Joseph School.

Routine doctor and dentist appointments should be made outside of school hours whenever possible.  Students are to be excused without penalty to keep medical and dental appointments, the only requirement that the student be in attendance at least two (2) hours at some time during the same school day and that he/she be responsible for the work missed during his/her absence.  The parent or authorized adult must meet the child in the office and sign the child out.  When returning to school the parent/authorized adult needs to sign the child back in school.

The parent/guardian must make a request to the principal prior to request absence for special events or personal business.  Missed assignments and homework will be given upon student’s return to school unless pre-arranged with the teacher.

Habitual absences or tardies will be reported to Shelby County’s Department of Child Services.

Boys Dress Code

Boys, Kindergarten – Grade 5

Slacks  

–Solid Color – navy or khaki
–Cotton dress twill or corduroy
–Slacks should be uniform style.  No cargo pants, no extra baggy pockets, extra zippers, or decoration

Shorts

–Solid Color –navy or khaki
–Cotton dress twill
–Walking shorts, zipper style
–No shorter than finger tip length when
holding arms at sides

Shirts  

****Every Thursday SJS Spirit Wear with uniform bottoms can be worn***

–Solid colors—white, powder blue, navy, yellow, or gold.
–Plain shirts, knit shirts, or turtlenecks with sleeves and collars
–Decorations on shirts may ONLY be a St. Joseph School logo.
–Shirt must be tucked in.
–Exposed undershirts must be uniform colors.

Sweaters/Sweatshirts  

–Solid colors—navy or white
–Crew necks, V-necks, cardigans, sweater vests, or sweatshirts
–Decorations on shirts may ONLY be a St. Joseph School logo.

Socks 

–Socks must be worn at all times.
–Socks should be in uniform colors.

Shoes

–Casual dress shoes or athletic shoes
–ALL shoes must be closed-toed, have backs or heel straps.
–Crocs are not to be worn.

Jewelry  

–All jewelry should be conservative and not disrupt the classroom atmosphere.

Belts

–Belts must be worn with looped slacks or shorts.

Hair 

–Hair should be moderately styled.

•    Any questionable items will be left to the discretion of the principal.
•    The dress code is to be followed by all St. Joseph School students in Kindergarten through grade 5.  Children are to be dressed for classroom work.  Clothing should not distract from the learning process.  Clothing should be neat, clean, and comfortable.
•    The clothing may be purchased through Shaheen’s of Louisville, KY, if desired, but any clothing that follows the dress code guidelines is acceptable.

Girls Dress Code

Girls, Kindergarten – Grade 5

Jumper, Skirt/Skorts/Dress

–St. Joseph School plaid, available exclusively through Shaheen’s Uniform Company
–Solid color—navy or khaki
–Cotton dress twill or corduroy
–Pleated or A-line
–No shorter than 2 inches above the knee

Slacks

–Solid color—navy or khaki
–Cotton dress twill or corduroy
–Slacks should be uniform style.  No cargo pants, no extra baggy pockets, extra zippers, or decoration

Shorts

–Solid color—navy or khaki
–Cotton dress twill
–Walking shorts, zipper style
–No shorter than fingertip length when holding arms at sides

Blouses/Shirts 

–Solid colors—white, powder blue, navy, yellow, or gold
–Blouses, knit shirts, or turtlenecks with sleeves and collars
–Decorations on shirts may ONLY be a St. Joseph School logo.
–Blouses/shirts must be tucked in.
–Exposed undershirts or camisoles must be uniform colors.

Sweaters/Sweatshirts

–Solid colors—navy or white
–Crew necks, V-necks, cardigans, sweater vests, or sweatshirts
–Decorations on shirts may ONLY be a St. Joseph School logo.

Socks 

–Socks must be worn at all times.
–Socks should in navy or white only.

Tights/Pantyhose 

–Solid uniform colors or skin tones only (yellow, navy, white or powder blue only).

Leggings

–Leggings may only be worn under jumpers or skirts.
–Yellow, navy, white or powder blue only.

Jewelry

–All jewelry should be conservative and not disrupt the classroom atmosphere.

Shoes 

–Casual dress shoes or athletic shoes
–ALL shoes must be closed-toe, have backs or heel straps.
–Platform shoes are not acceptable—one  inch heel or less.
–Crocs are not to be worn.

Belts

–Belts must be worn with looped slacks, shorts/skorts, or skirts.

Hair 

–Hair should be moderately styled.

•    Any questionable items will be left to the discretion of the principal.
•    The dress code is to be followed by all St. Joseph School students in kindergarten through grade 5.  Children are to be dressed for classroom work.  Clothing should not distract from the learning process.  Clothing should be neat, clean, and comfortable.
•    The clothing may be purchased through Shaheen’s of Louisville, KY, if desired, but any clothing that follows the dress code guidelines is acceptable.

Use of Television/Video Policy

Use of Television/Video Policy

(Spring 2011)

St. Joseph School recognizes the value of television and video when used to supplement the curriculum. The following guidelines are intended to facilitate responsible use of television and video.

  • Will only be used to support curriculum objectives
  • Will be age appropriate
  • Will not violate copyright law
  • Will not be used at the expense of other tools

(Teachers, I left out—

  • Will not be used for reward or entertainment purposes—if we want to take the kids to the movies and are paying, isn’t this different?
  • It is further recommended that teachers keep parents informed of television and video in the classroom—because if you are using a Veggie Tale or a Ten Commandment video, that is acceptable.)

If parents have concerns about television or video use, they should speak to their child’s teacher about their concerns. If parents feel that their concerns are not satisfactorily addressed, they should speak to the principal.

Acceptable Use Policy for Internet Access

Acceptable Use Policy for Internet Access

 

Internet Use Agreement

Internet access is available for students at St. Joseph School. We are very pleased to offer this tool as a valuable resource to both students and teachers for the purpose of conducting research. Students will have access to thousands of libraries and databases. All students will receive Internet instruction which focuses on safety issues, as well as how to navigate the Internet to search for information for school-related projects.

While we acknowledge that we cannot control the vast amount of information, which is available on the Internet, every effort within our power has been taken toward providing for online safety.

We invite students and parents to read the “Conditions of Internet Use” section below. Both student and parent signatures are required for students to access the Internet.

Internet Terms and Conditions

  • Students are responsible for their own behavior on school computers. General school rules for behavior in keeping with the St. Joseph Discipline Policy apply.
  • The Internet is provided for the students to conduct research. Access to the Internet is granted to students who agree to conduct themselves in a responsible manner. Internet access is a privilege. Inappropriate use or behavior on the part of an individual will result in cancellation of Internet privileges for the remainder of the year.

Inappropriate use or behavior consists of:

  • Intentionally damaging computers
  • Attempting to download any material
  • Printing from the Internet without permission from the teacher
  • Consistently not listening to the teacher’s instruction
  • Attempting to access inappropriate sites (violence, sex, inappropriate language, etc.)
  • Attempting to access personal e-mail sites and sending e-mail from school
  • “Hacking” into systems and/or infecting systems with viruses, etc.
  • Attempting to access online chats

The permission form below MUST be signed by the student and parent/guardian of the student and returned to the school before Internet access will be granted.

Form_Internet

Civil Rights Regulations and Policies

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form(link is external), (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html(link is external), and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1)   mail: U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410;

(2)   fax: (202) 690-7442; or

(3)   email: program.intake@usda.gov(link sends e-mail).

This institution is an equal opportunity provider.